Revised: 11/26/2012
In the Horizon Financial Module:
Go to Recurring>>Recurring AP Entry
Recurring Number is assigned by the system…this should be left blank.
Select the Trans Type…either Non-Accounts Payable or Regular AP
Select the Group from the drop down list. Group is used to categorize transactions that you will be posting together, such as Payroll (Every Pay) or Payroll (Quarterly). See How to Add Recurring Groups if you need to add another group or groups to the list.
Select the transaction Type, either Fixed or Variable. Fixed is used for entries that will not change from cycle to cycle. Variable is used if the amounts will change from cycle to cycle, or if you will be pulling payroll data from the Horizon Payroll Module. See How to Process Quarterly Payroll Taxes.
After making the selections above, you are on the normal AP Voucher entry screen. Enter the information as you would normally enter a vendor invoice.
Under Frequency, you may enter due date information which can be used in the posting selection process. This is Optional.
Next Date - enter a date for the recurring entry to be processed
Every - enter the number of days/months/weeks between the recurring frequency periods
Select one of the following period options:
Days
Months
Weeks
If this is a Fixed type transaction, enter the invoice amount, otherwise leave the amount blank.
If this is a Non-AP transaction remember to delete any entry in the check number field…this should be blank, and will be assigned later by the program during the posting process.
When you are done on the first screen, go to the Distributions Tab.
Enter the information on this tab as you would for a normal accounts payable voucher. However, if it is a variable transaction, amounts can be left at $0.00. You should still enter all of the necessary lines for your transaction even if the amount is $0.00.
When you are done entering distribution information, Save and close the view.
Recurring Entry templates are used to process payments of a repetitive nature. Some uses for the templates are:
Quarterly payroll taxes can be processed with Recurring Entry templates using the AP Wizard that is part of the Process Payroll program in the Payroll module or the information can be pulled over manually. See one of the following How tos:
How to Process Quarterly Payroll Taxes (manual process in Financials)
How To Process Payroll (Located in Payroll How to help)
Payments for a fixed loan amount that occur every month or other monthly, quarterly or yearly amounts that occur on a regular basis