Reviewed:  11/26/2012

How to Process AP ACH Payments

• Setup the Vendor for ACH, see:  How to Setup an AP Vendor for ACH Payments

• Enter AP Vouchers and Post as normal

• Start Check Processing, see:  How to Pay Regular AP Vouchers

• • Standard check printing and Ach transactions will be separated

  • Standard checks will print as part of Print Checks and will be listed in Check Verification

  • ACH transactions are part of Print ACH Forms.  You must press the "Print ACH Forms/Assign ACH Numbers" button even if all vendors are setup to not print ACH forms.

• Continue on to Post and Print the Check Register, this will be used later

• The Accounts Payable Check Register has final total lines for regular checks and for ACH transactions

ACH module

Go to Activities>>Pull ACH Information

• Select the Company Code setup for AP ACH payments

• Press the New Batch button

• • Enter a Batch Description

  • Enter an Effective/Settlement Date.  This is the same check date used in the AP Check Processing Wizard.

  • Click OK

• Tab to Process Type, this should auto-complete with "Horizon Accounts Payable"

• Tab to Record Date.  Enter or select the same check date used in the AP Check Processing Wizard.

• Source Batch  If blank, ACH will pull all ACH transactions with the same check date used above.  If multiple check processes have been run for the same check date, you may pull just one process by entering the Batch ID printed on the Accounts Payable Check Register.

• • IMPORTANT:  This process will pull transactions for different bank accounts, be sure to use a Batch ID for the Bank Account used by the Company Code.

• Press the Pull button

Go to Activities>>Create ACH File

• Select the Batch ID

• The remaining fields will auto fill.  You should usually leave the information as is except you may enter the path and File Name as needed.

• Press the Create ACH File button

Go to Reports>>ACH Transaction Report

• Select the Batch ID

• Press the Preview button

• • Review this report.  The totals should agree with the Accounts Payable Check Register Ach Transaction total.

• Send the ACH file to your bank as per their instructions.

TIPS:

If the Vendor is setup to use Addenda information, every voucher will have a transaction in the ACH file.

If the Vendor is not setup to use Addenda information, Vouchers will be combined into one transaction/payment.

To force a non-Addenda Vendor to create 2 distinct transactions, use the Separate Check option in AP Voucher Entry to create 2 payments.