Revised:  03/12/2013

How to Create a Cancellation Voucher

Cancellation Vouchers are used to cancel a POSTED voucher that you do not intend to pay.

Go to Activities>>Voucher Entry

• Go to Quick Links>>Special Vouchers>>Cancellation Voucher

• The Voucher Cancellation Grid will open

• Enter the Pay Group and press the Rebuild Grid button located on the bottom left of the cancellation window

• Place a check in the box next to the voucher you need to cancel

• Enter the transaction date (at the bottom of the grid.)  This is the date you want the voucher to be cancelled in the General Ledger.

• Press the Create Cancellation Vouchers button

• This will create a negative voucher that will cancel your original entry and take you back to the AP Voucher Entry screen.  

• Close the AP Voucher Entry screen

AP Voucher Edit List

Go to Activities>>Voucher Edit List

• Select the Pay Group and

• Depending on Accounts Payable Settings, some of the following fields may be available for entry:

• • To post a specific voucher from among many, enter the voucher number.  If posting only one or all vouchers, leave this field blank.

  • Enter a Starting and Ending G/L Date or Due Date

  • Select AP - Accounts Payable or All Sources as the source.

• Press Preview or Print

• Review the list to ensure that the cancellation voucher is correct

• If you need to edit the Cancellation Voucher…go to Voucher Entry and select the voucher using the Voucher Number browse and make your corrections.

Post AP Vouchers

Go to Activities>>Post Vouchers

• You can enter the Pay Group to post each group separately, or leave it blank to post all vouchers that have been entered.

• Depending on Accounts Payable Settings, some of the following fields may be available for entry:

• To post a specific voucher from among many, enter the voucher number.  If posting only one or all vouchers, leave this field blank.

• Enter a Starting and Ending G/L Date or Due Date

• Select AP - Accounts Payable or All Sources as the source.

• Press the Post button to begin the posting.

• • If you receive an error report - correct the identified vouchers and Post again.

• Print the posting register for your records.