Process ACH Direct Deposit for Payroll

Step 1 - Pull payment data Into the ACH Program

In the Horizon ACH module:

NAVIGATION: ACTIVITIES menu > Pull ACH Information

  1. Select the Company Code for the company/fund you are pulling information from
  2. Press NEW BATCH to open the New Batch Window.  
    1. Under description enter a description that for internal use that will help you identify the batch in future steps.
    2. Enter or select the date of the related transactions.
  3. Select the newly created batch file for the Batch Number field.
  4. Select one of the following Process Types:
    1. Horizon Payroll (After Post)
    2. Horizon Payroll (Before Post)
    3. Horizon Payroll (Deductions Only)
  5. Record date should be the pay date or the check date.  The date will be the same date as the effective date.
  6. Source Batch and Code should be left blank EXCEPT for Section 8.  For Section 8, enter the Batch ID from the top of your posted check register.

    NOTE:  at the current time if you do a manual payroll check for the same date as a payroll check date - the ACH program will pull the manual check over for direct deposit unless you use the regular payroll's batch ID.
  7. Click PULL 
  8. After the confirmation appears, press OK

Step 2 - Verify Dollar Amount and Number of Employees

NAVIGATION: REPORTS menu > ACH Transaction Report

  1. Make sure the appropriate batch is shown in the Batch ID field.  PREVIEW or PRINT the report.
  2. The end of the report lists the total number of transactions and the total dollar amount for the effective date.  
  3. Only move onto Step 3 once you have verified that your totals are OK.

Step 3 - Create the Electronic ACH File

NAVIGATION: ACTIVITIES menu > Create ACH File

  1. Check to make sure the appropriate batch is selected.  If not, select it by clicking on the browse box.
  2. Tab through the remaining fields to the File Name
  3. Enter the path and file name of your choice.  For example, C:\PR\07142010.txt
  4. Press CREATE ACH FILE to generate the file

Step 4 - Send File to the Bank

  1. Locate the file you created in Step 3.
  2. Send information to your bank using their instructions.

See Setup Payroll to Automatically Process Direct Deposit File

12/2023

NEED MORE HELP?  Submit a ticket to the Help Desk or call (814) 535-7810 or (800) 889-3388