Using the information in this how to, setup Payroll to automatically process direct deposit information after Payroll has posted and the check register has been printed.
The automatic process will:
Create a direct deposit batch in ACH
Create a direct deposit file
Print out a direct deposit report
The automatic process will not:
Send your file to the bank. Please send the file as per your bank's instructions
In the Horizon ACH module:
Go to Maintain>>Company
Select the Company Code that payroll is processed from
Review or enter a Default File ID
Review or fill in the Default Path/File with the drive\folder\and file name
For example: C:\payroll\mypay.txt
If you do not have a folder with the name you entered on the drive you specified, add it now. In the example above, the folder C:\payroll must exist and the user must have permissions to create files in it. If not, your file will not be created.
Review or select the Default File Type your bank needs
Select Horizon Payroll (After Post) as the Default Process Type
Click Save if you have made changes
Important:
You must be able to run Create ACH File without changing the parameters you have set for the auto-create process to work. If you need to change the File ID, File Format or File Name then the settings you entered are not correct.
In the Horizon Payroll module:
Go to Settings>>Payroll Settings
Click the Direct Deposit tab
Checkmark the Auto Create ACH Batch and File box
Select your log in company for ACH Location
Select the payroll ACH Company Code from the ACH module where the file/path/name is for direct deposit
Click Save
Close Payroll and Restart for the changes to take effect.
After the payroll Check Register has been printed, the program will generate an ACH file and report.
The file will be in the folder you entered in the ACH Company file.
Send the file as you normally sent your ACH direct deposit information
The batch can still be viewed in the ACH module and a replacement file can be created from ACH if there is a problem
If you wish to archive a copy of every file sent to the bank, you may rename the direct deposit file to save it. Open Windows Explorer to find and rename the file. The next time payroll is run the process will overwrite the existing file unless it is renamed.