Revised:  02/16/2012

Employee Pay Log

Go to Reports>>Employee Pay Log

or go to Maintain>>Employee Master>>Quick Link>>Employee Pay Log

Payroll Reports

This program will generate a pay log report for an employee for the selected areas.

Function Bar

At the top of the view are the following functions:

• Preview

• Print

• Print with Setup

• Email

• Export

• Clear Selections

Employee Selection

Employee No

Enter or select an employee for the report.

Last Name, First Name, Middle Name

When a valid employee number is entered or selected these fields will populate with name information.

Date Range

Date Range

Select a date option from the drop down menu or select custom to enter your own dates.  For more information on possible date selections see dates.

Start Date

A start date will automatically fill in based on the Date Range option selected.

• If Custom is selected the Start and End Date will be blank.  Users should enter their own beginning date for the report range.

• If All is selected, the Start Date will be blank and the end date will fill in with the current date.

End Date

An End Date will automatically fill in based on the Date Range option selected.

• If Custom is selected, the Start and End Date will be blank.  Users should enter their own ending date for the report range.

• If All is selected, the Start Date will be blank and the end date will fill in with the current date.

Print Quarterly Totals

Place a check mark in the field to only print quarterly totals for the report.

Load Deduction Detail for Columns

Click the button to load the selected employee's deduction information so that it will be available to select for a column.  The program will load deductions that have been withheld and benefits that have been expensed for the selected employee during the date range entered.  The deduction codes do not need to be currently active in the Employee's Master Deduction view.  If the date range is changed after the detail is loaded, the "Load Deduction Detail for Columns" button will need pressed again to get the correct deductions for the new date range.

Column Selections

• There are 12 columns available to report employee pay information.  The program defaults columns 1 - 7 and 11 - 12 to standard pay options.  Defaults can be changed for any column.

• When the deduction information has been loaded for an employee it will be accessible from the drop down menu for selecting in all 12 columns.

• When a report option is displayed or has been selected, the  <<Default>> column can be changed to one of the following options:

• • Employee Amount

  • Employee Gross

  • Employer Amount

  • Employer Gross

A sample of an employee log is shown below: