Revised: 02/26/2013
Employee Master
Go to Maintain>>Employee Master
The Employee Master's direct deposit settings only allows for 1 bank account for the net pay to be deposited to. In order to have direct deposit split between 2 bank accounts, the second account has to be setup as a deduction. This is often done for a credit union.
This help file assumes that the Deduction/Benefit Code is already created. If the deduction has not been created, please see How to Setup a New Payroll Deduction or Employer Expense.
Go to 6-Deductions/Expenses
Setup an employee deduction for the second direct deposit bank account
Select a deduction code that will be used for direct deposit ACH transactions only.
Note: All employees set to use this deduction code must also have the ACH/EFT entered. Once the code is set to send as ACH then it will post all of the employee's information as if it was sent in the ACH file. If an employee has the code and no ACH/EFT Setup the ACH file will be less than the posted amounts.
Review, enter or edit the Cycle, DGR Code, Fed Pre-Tax and State Pre-Tax selections.
You can make this for a specific "$ - Dollar Amount" or "N - Net Based Percent". If you use Net Based Percent, payroll will calculate earnings and all other deductions to find the net amount. Then it will allocate the % of net to this deduction. The remaining % will go to the normal direct deposit account.
Press the ACH/EFT Setup button
In the entry view that opens enter the bank's Routing Number, employee's Account Number and Account Type
For the EFT Type, select Standard ACH Deposit
Press OK and Tab to have the deduction drop into the grid
Click Save
Close the Employee Master
Payroll Settings
Go to Settings>>Payroll Settings
Click the Report Control/AP Control tab to open it
Place a checkmark in the Automatic Processing of Payroll Checks if it is not already checked.
Select a pay group for A/P Paygroup for Checks
Save the changes
Deduction/Benefit Master
Setup the deduction code to process as an electronic payment.
Go to Maintain>>Deduction/Benefit Master
Select the deduction code
Click the Accounts Payable Interface tab to open it
Select the Vendor Number to be paid
Select the Recurring Entry Number that has been setup for this deduction
If there is no Recurring AP setup yet, see How to Enter Recurring Accounts Payable in the Financial module>>help>>How To.
Select the AP Recurring Frequency. This is usually Payroll (Every Pay)
Select the correct Payment Frequency- usually Every Pay
Select the Processing Mode - "Auto Payment/Check Process" will allow this deduction to be used in the Payroll AP Wizard
Place a checkmark in Electronic Payment
Check # may be left blank. If you would like all of the written checks to use the same check number, then enter a check number below 100.
Save your changes and close the program