Created:  08/14/2012

Batch Letters

Go to Tools>>Print Batch Letters

This program is used to select a merge letter template that will be printed for the selected employees.

Letter Selection

Letter Code

Select a merge letter template using the Letter Code assigned in Merge Setup.

Description

The Description of the selected letter template will be displayed.

General Selections

Department

Select a Department using the Department Browse.  Departments are setup and maintained in the Department Code Master.  Department may be left blank if it will not be used in the selection process.

Description

The Description of the selected department will be displayed, if applicable.

Other Selections

Selection Type

Select one of the following selection options:

• No Date Selections

• Hire Date

• Anniversary Date

From Date

If Hire or Anniversary Date was selected as a date Selection Type, enter a beginning date for the date range.  If No Date Selection is the Selection Type, leave this field blank.

To Date

If Hire or Anniversary Date was selected as a date Selection Type, enter an ending date for the date range.  If No Date Selection is the Selection Type, leave this field blank.

Build from Selections

Press the Build from Selections button to populate the Employee Grid based on the selection criteria used.  Employees in the grid will automatically be selected to have the selected letter printed out.

Displayed employees may be unselected by clicking in the select box to remove the check mark.

Letter Date

The Letter Date will default to the current date which may be changed.  Letter Date is a variable that may be used in a letter template.

Print Batch

Press the Print Batch button to open a print dialog box.  Select a printer and press Print or OK to print the letter for the selected employees.