Revised: 11/26/2012
Go to Check Processing>>Voucher Selection>>
There are several methods here to select your vouchers for payment. You may select vouchers by:
Using the Voucher Selection Grid
AP Pre-Check Writing Report
Go to Check Processing>>Pre-Check Writing Report
Select the Check ID
Select the Paygroup or you may leave this blank to generate a report for all paygroups that use the selected Check ID.
Check the user that selected the vouchers. Your name will be automatically selected. If you want to include vouchers selected by a different user, checkmark that user.
Press the Preview or Print button
Review this report for vouchers that you may not want to include in the check run.
AP Vouchers Not Selected Report
Go to Check Processing>>Vouchers Not Selected
Select the Check ID
Select the Paygroup or you may leave this blank to generate a report for all paygroups that use the selected Check ID.
Press the Preview or Print button
Review this report for vouchers that you may have missed and should have included in the check run.
Add or remove vouchers for the check run using the Voucher Selection Grid.
Go to Check Processing>>Check Processing Wizard
Select the Check ID
Select the Pay Group or leave blank to include all paygroups for the selected Check ID
Note: If the Pay Group is selected first, the Check ID will automatically be selected
Select the user who has selected the vouchers to process under Process Vouchers Already Selected by. Your name will automatically be selected. If you want to include vouchers selected by a different user, select that user.
Note: If vouchers were not selected the window will be blank
Enter the Payment Date and Check Date. Normally these should be the same dates.
Press the Next button
"Checks Already Exist - Restart Process?" If you receive this message, then a check run was started and not completed. See Restarting Check Process for more information.
The Voucher Selection View will allow you to select or unselect vouchers before calculating the check run
Preview or Print the Pre-Check report if applicable
Press the Next button
Verify that the starting check number and your check printer are correct, enter a signature password if required, and press the Print Checks button.
Once the checks have been printed, press Next to move to the Check Verification view.
Verify that the checks printed correctly before moving on. If any checks did not print correctly see How to Fix Incorrect Checks During Check Processing
Press Next. If you have ACH transactions, the ACH printing view will be next.
Verify that the starting ACH # and your ACH Form Printer are correct, then press the Print ACH Forms/Assign ACH Numbers button
Once the ACH Forms have been printed, press Next to move to the ACH Verification view
Verify that the ACH forms have printed correctly before moving on. If any forms did not print correctly see How to Fix Incorrect Checks During Check Processing. Reprint ACH forms using the same instructions.
Press Next
On the Post Checks view, press Finish to post.
After the posting is completed, the "Print Check Register" request will appear. It is recommended that you print your register at this time. Press Yes. On the Check Register print view, do not change any settings. Press Preview or Print to generate the report.
Restarting Check Process
If you press "Close" at any time during the check process, the message, "You are Exiting the Check Process without Finishing (Are you sure)? To Cancel this process press <CANCEL>. To close and save your progress press <YES>."
Press No to return to check processing and continue
Press Yes to close and save your work.
The checkbook will be locked and no other user will be able to start a check run using this checkbook until you have completed this check run.
When you return to the check process, you will receive the message "Checks Already Exist - Restart Process?"
If checks have been printed, press NO. This will allow you to complete and post the check run.
If you do not know why you see this message, press NO. Press the Next buttons until you reach the Check Verification page. See if the checks are listed and if they are "set to print" or "printed". If there are no checks listed, press the Next buttons until you reach the ACH Verification page. The listed checks and ACH payments are probably not recorded as paid yet and the process may need completed. Please call the Horizon Help Desk if you require assistance.
Pressing YES will recalculate the check process and any printed checks will be marked as un-printed. If additional vouchers have been selected for payment, the check numbers calculated may be different than the original check printing.
Press Cancel to undo all processing and start over. This is only recommended if you have not printed checks.