Revised: 03/11/2013
Used to record the payment of an unpaid, posted voucher that you paid through other means, such as EFT, Phone Checks, or checks written by hand.
Go to Activities>>Voucher Entry
From the Quick Link>>bar, click Special Vouchers and select Manual Voucher Payment
The Manual Voucher Payment Grid will open
Enter the Vendor and Pay Group and press the “Rebuild Grid” button located on the bottom left of the view
Place a check in the box next to the voucher you need to pay and enter the Check Date, Check Number or EFT number and Check Amount on the same line as the voucher you are paying.
Press the Create Manual Payment Vouchers button
This will create a payment voucher that will “pay” your original unpaid voucher (after posting) and take you back to the AP Voucher Entry screen.
Close the AP Voucher Entry screen
AP Voucher Edit List
Go to Activities>>Voucher Edit List
Select the Pay Group and hit “Preview”
Selections may also include a starting and ending date for Due Dates or GL Dates to only include vouchers within the entered range. A date range may be entered or these fields may be left blank. These fields will not be available unless Accounts Payable Settings has the Post by Due Date or G/L Transaction Date fields checked.
Review the list to ensure that the cancellation voucher is correct
If you need to edit the Voucher…go to AP Voucher Entry and select the voucher under the Voucher Number browse and make your corrections.
You should edit the voucher and check the “Electronic” checkbox if this is any type of payment other than a check
Post AP Vouchers
To post, go to Activities>>Post Vouchers. You can enter the Pay Group to post each group separately, or leave it blank to post all vouchers that have been entered.
Depending on Accounts Payable Settings, some of the following fields may be available for entry:
To post a specific voucher from among many, enter the voucher number. If posting only one or all vouchers, leave this field blank.
Enter a Starting and Ending G/L Date or Due Date
Select AP - Accounts Payable or All Sources as the source.
Press the Post button to begin the posting process.
If you receive an error report - correct the identified vouchers and Post again.
Print the posting register for your records.