Print 1099 Forms

Before printing, make sure you verified and reviewed all vendor information in the previous steps.  

WARNING:  Make sure you are not set to print double sided to your printer.  You can use Print with Setup to select your printer Then Preferences to select options, i.e., 1-Sided.

Review the Recommended Printing Steps

NAVIGATION: UTILITIES menu > 1099 Processing > Print 1099 Forms

  1. Company Information - If the correct company information is not displayed, enter it in the appropriate lines.
    1. This information is pulled from the SYSTEM menu > Company Information.  Make sure to update for future 1099 processing.
    2. Verify the correct Federal ID is entered with no spaces or hyphen.  
  2. Sequence
    1. Year to Print:  Enter the reporting year to print at the top of the 1099 forms.
    2. Electronic: Select one of the following:
      1. Not Electronic Only (paper)
      2. All
      3. Electronic Only
  3. Form Mode
    1. Select the Form to Print:  MISC, NEC, or INT
    2. Warning: Changing this selection will also change the Format information selected to the Pre-Printed version.
  4. Format Information
    1. Use the drop down to select which form you want to print. Formats with COMPLETE in the name may be previewed to review before printing.

    2. Dollar limit:  Enter a dollar amount to print 1099s above the amount entered.  
      1. For example, if 600.00 is entered as the limit, only 1099s with totals above 600.00 will be printed.
  5. PRINT
    1. When all information has been entered and all selections are made you may Print.
    2. Click PRINT to allow default to your default printer/use PRINT WITH SETUP to select the printer and options.
    3. Test print the first two vendors (enter control number in Starting/Ending control field) to plain paper (or on an extra form) hold it up to a form to see if it is aligned. If the form is not printing in the boxes properly, use the adjustments.
    4. Horizon recommends test printing the 1099 IRS Red Copy and other pre-printed forms not purchased from Horizon.  
    5. Review your pages for any alignment problems.  Increase or decrease the adjustment values until the printing aligns within the boxes.
    6. Once you are satisfied with the test print, print the information on the tax forms.
  6. Adjustments: There are two sets of adjustments:  Top form and Bottom form.
    1. If both forms need to move the same amount, then use the same amounts for both forms.    
    2. Entering an amount in the Top form will not move the bottom form.
    3. Up/Down - If printing to low on page enter -25, if printing to high enter 25.  
    4. Left/Right - If printing to far to the right enter -25, If to far to the left enter 25.  
  7. Recommended: Horizon strongly recommends saving a PDF copy of the 1099 forms.
    1. Use format information Use the Complete Copy B For Recipient or Complete Copy C for Payer.  so you can easily reprint any vendor 1099 if needed.  
    2. Use the Export – PDF or Email options
    3. The file should be saved on your server where it is backed up and can be found if needed in the future.  
  8. Repeat the steps for printing the 1099 forms until you have all of the MISC, NEC, and Interest forms that you need printed.
  9. The 1096 form is not available to print and must be completed by hand.

Print 1099 Forms

12/2024

NEED MORE HELP?  Submit a ticket to the Help Desk or call (814) 535-7810 or (800) 889-3388