Revised: 10/18/2013
Go to Maintain>>Section 8 Tables>>Check Book Master
Check Book ID - Enter a unique check book identifier. Although the field will accept up to 15 characters in length, the check book ID should be no more than 4 characters in length. The ID may be numerical, alphabetical, or a combination of both. It may be associated with a general ledger cash or savings account number.
Check numbers cannot be reused/restarted within a Check Book ID. A new Check Book ID will need to be setup.
Enter a Description for the check book.
Enter the bank Route number. This field may be left blank unless your check format prints this information on your checks.
Enter the Account Number assigned by the bank. This field may be left blank unless your check format prints this information on your checks.
Last Check #1 - Enter in the last check number used, or one number less than the starting check number.
Check numbers cannot be restarted/reused within a check book ID.
Last Electronic - Enter in the last electronic number used. This is an arbitrary number, the program will then sequentially assign a number to electronic/EFT payments.
Description 1 & 2 are available for users to enter any additional description for the check books. These fields may be left blank.
Check Format - Leave this field blank. Only use this field if instructed by a Horizon Technician. A default check format is set in Settings>>Section 8 Accounting under Check/ACH/Card Setup.
Print Order - may be set to Vendor Name or Vendor Number. Check printing will use the selected order.
G/L Number - select the general ledger cash account number that is associated/linked with the checkbook. This account number is needed if Receipt Processing or Unclaimed Property will be used in the Financial module. This field may be left blank if Receipt Entry or Unclaimed Property are not used.
Segment - If using GL balancing control, enter the control segment value that this check book is in.
UnClaimed G/L - If, in the Finacial module, the Unclaimed Property process will be used, enter or select a general ledger account number to serve as the liability account when unclaimed entries are created. This field may be left blank if the unclaimed process will not be used.
Check Layout Information
Company Information - If the company information is not pre printed on the checks, enter the company name, address, city, state and zip on the fields below. Otherwise leave these fields blank. A special check format may be needed to print the information on the blank check paper.
Bank Information - Enter Bank name and address in these fields for printing on blank check stock. If using pre-printed checks, leave these fields blank.
Adjustments - Vertical, horizontal and justification are used with some check formats to adjust where the company and bank information will print.
Stub Layout Information
First Stub Description - This area is only used with some check formats. If your check is pre printed with this information, leave this field blank. The same description may be entered for both the first and second stub descriptions.
Second Stub Description - Enter a description to print on the second check stub. This area is only used with some check formats. If your check is pre printed with this information, leave this field blank. The same description may be entered for both the first and second stub descriptions.
Enter numerical adjustments for the First and Second Stub, if needed. This information is only used with adjustable check formats used to print stub information on blank check stock.
Signature/Logo Information
Logo Information
Logo Path/File - To print your company logo on your checks, input the system path and name of the file in this field. This is not a required field and may be left blank.
Note: This feature is only available if the check format supports it.
For example:
H:\HorizonSoftware\somecompanylogo.bmp
Logo Position Fields - Enter numerical information for the position fields or contact a Horizon Technician for assistance with Logo Position.
Signature Information
Signature Path\File - To print signature(s) on your checks, input the system path and name of the file in this field. This is not a required field and may be left blank.
Note: This feature is only available if the check format supports it.
For example:
H:\HorizonSoftware\somesignature.bmp
Signature Position Fields - Enter numerical information for the position fields or contact a Horizon Technician for assistance with signature positions.
Require Password
You may password protect the ability to print signatures on checks by inserting a check mark in this field. Checks can still be printed without inputting the password during a check run, but the signatures will not print on the checks.
Note: Once passwords have been required and setup, the system will not allow the removal of the require password checkmark until the passwords have been removed.
Add/Change Password - brings up the Add/Change Checkbook Password utility when Require Password has been checked
Old Password - when adding a password for the first time, leave this field blank as there is no old password. When changing the password, enter the current password in this field.
New Password - Enter the new password in this field.
Reenter Password - Enter the new password again in this field. If you enter the new password incorrectly you receive an error message.
A dollar amount may be entered, if applicable. The program will not print signatures on any check whose dollar amount is greater than the dollar amount entered here.
Format Adjustments
Format adjustments are used with some check formats. You should contact a Horizon Technician for assistance.
Positive Pay
Positive Pay information is used in the Financial module. This page may be left blank for Section 8.
If this checkbook will be used for Positive Pay in the Financial module's Create Positive Pay program, the information in this section should be filled in according to the bank's specifications. If you need assistance, please call the Horizon Help Desk.
General Setup
Select one of the following Pospay Format options:
N/A
Bank of America
Enter the network path and folder information where the created file will be saved.
For Example: H:\HorizonSoftware\Pospay
Enter the FTP Address give to you by the bank. This is where the file is to be sent.
Enter the User Name assigned or crated for the bank transfer
Enter the Password assigned or created for the bank transfer.
Signing and Encrypting
Enter the Signing Key(s) for the transfer
Enter the Encrypting Key(s) for the transfer
Click Save