Process Income Transactions

Income Entry

NAVIGATION: ACTIVITIES menu > Income Processing > Income Entry

1. In the RECEIPT DATE field, enter the date of the income transaction.
   1. Type the the date (i.e., 8/9 press TAB - the system will automatically add the current year) OR
   2. Click the calendar icon to select the date from the calendar.  Press TAB.
2. In the TRANSACTION CODE field, select or enter the Transaction Code for the income.
   1. The modified description will show the default text for the code. 
   2. You can add/modify the text.
      
      When adding a new client, make sure to select the transaction code Beginning Balance as the first entry to the account
3. Select a client by typing the case number in the CLIENT NUMBER field or use the browse button to view the list of all consumers. The Client’s Last name, First name, and middle initials will auto populate.  Press TAB.
4. Once the client is selected, the Balances boxes to the far right will show the client balance.
   1. The Posted box will show the current balance for all posted income and expenses.  
   2. The Unposted box will show the total of all unposted income and expense transactions.
   3. The Total box will show the future balance once all entered transactions have been posted.
5. The Pay Group field will show the default pay group for the client selected. If the client has multiple pay groups, make sure to select the correct pay group.
6. In the AMOUNT RECEIVED field, enter the amount of the transaction.
7. The reference field can be used to type an additional note regarding the transaction.
8. The Retain options box on the right side of the screen allows you to retain the Transaction code and/or Client for the next entry.  This is a useful tool when doing multiple entries for the same client or same transaction code.  Leave these unchecked for any information that will not be repeated in the next income transaction.
9. Click SAVE at the top of the window.

Edit an Incorrect Entry

Income transactions that have not been posted may be edited. If you review the edit list and a change is needed, follow these steps.

NAVIGATION: ACTIVITIES menu > Income Processing > Income Entry

1. Click the browse on the Batch Number field to view the list of entries in the system
2. Find and select the entry that you need to edit
3. Click OK
4. When the transaction has been selected and detail is displayed on the screen, change the information you need to edit
5. Click SAVE at the top of the window

Delete an Incorrect Entry

Income transactions that have not been posted may be deleted.  

NAVIGATION: ACTIVITIES menu > Income Processing > Income Entry

1. In the BATCH ID field, open the browse by clicking the magnifying glass
2. Find and select the entry that you do not want to post. 
3. Click OK
4. When the transaction has been selected and detail is displayed on the screen, click DELETE at the top of the screen
5. Click YES on the prompt to delete the record. 

Income Edit List

Income transactions that have not been posted can be modified.  The Income Edit List will show you a report of the income entries to review before posting.  Once an income transaction is posted, it cannot be modified and another income entry would need entered to correct the error.

NAVIGATION: ACTIVITIES menu > Income Processing > Income Edit List

1. In the PAY GROUP field, select the specific pay group you want to review OR leave blank for all pay groups.
2. In the ORDER BY, select how you want your list sorted.  Selecting CLIENT NAME will group all income for each client.
3. Place a check mark in the NOTIFY box and click the RUN REPORT icon.
4. Review the report.  If you identify any errors, go back to the Income Entry to correct the transaction.
5. Once you are satisfied that all entries are entered correctly, move on to post the income transactions.

Post Income

After you have reviewed the income edit list, post the income.

NAVIGATION: ACTIVITIES menu > Post Income

1. In the PAY GROUP field, select the specific pay group you want to post income for OR leave blank for all pay groups.
2. Place a check mark in the NOTIFY box and click the RUN REPORT icon.
3. When the posting process is complete, a posting register will generate for your review.  
4. Preview, print, or save the report (see Report Preview, Print and Save Options)

Posting Income

11/2023