Revised:  07/02/2015

How to Add or Modify Transaction Codes

Go to Maintain>>Transaction Code Master

For an existing transaction code:

• Enter or select the transaction code and tab

• Edit or change any information except the transaction code

• Click the Save or Apply icon to save your changes

For a new transaction code:

Enter a unique 4 digit number for the new transaction code and tab

• Enter a description for the code and tab

• Select the Code Type of either Expense or Income and tab

• Select the appropriate Category from the following list and then tab:

• • Black Lung Income

  • Clothing Expense

  • Conserved Funds

  • Dependant Support Expense

  • Education Expenses

  • Fair Share

  • Fee for Service

  • Food Expense

  • Housing Expense

  • Medical/Dental Expense

  • Other Expenses

  • Other Income

  • Personal Expense

  • Rent or Mortgage Expense

  • Rent Rebate

  • Savings Expense

  • Social Security Income

  • SSA Income

  • Utilities Expense

  • VA Benefits

• If the code is allowed to create a negative balance for the client, check the "Allow this code to create a negative client balance".  Leave the box unchecked if this code should not process if the client has insufficient funds, tab

• Enter or select the appropriate general ledger account number for this code to create a credit entry in - and tab

•  Enter or select the appropriate general ledger account number for this code to create a debit entry in - and tab

• If you want to associate a Pay Group code, enter or select the appropriate pay group code or leave this field blank and tab

• If you want to assign a default accounts payable account to debit, enter or select the appropriate general ledger account number or leave this field blank.

• Click the Save or Apply icon