Created: 05/29/2014
Cancellation Vouchers are used to cancel a POSTED voucher that has not had a check cut. This may be because the transaction is cancelled and will never be paid, or when the transaction needs corrected in some way.
AP Voucher Entry
Go to Activities>>Voucher Entry
Go to Quick Links>>Special Vouchers>>Cancellation Voucher
The Voucher Cancellation grid will open
Enter the Pay Group and press the Rebuild Grid button located on the bottom left of the cancellation window
Place a check mark in the box next to the voucher you need to cancel. You may select multiple vouchers to cancel.
Enter the Transaction Date (at the bottom of the grid). This is the date you want the voucher to be cancelled in the Client's account.
Press the Create Cancellation Vouchers button
This will create a negative voucher that will cancel your original entry and take you back to the AP Voucher Entry screen.
Close the AP Voucher Entry screen
AP Voucher Edit List
Go to Activities>>Voucher Edit List
Select the Pay Group and
Depending on Accounts Payable Settings, some of the following fields may be available for selections. Most users will not need to use these options.
Enter a Starting and Ending G/L Date or Due Date
Un-select Source Selections or Transaction Types to see only the selected types.
Press Preview
Review the edit list to ensure that the entries are correct
If you need to edit the entries...go to Voucher Entry and select the voucher using the Voucher Number browse and make your corrections. Remember, Void vouchers that have been created during this process should not be altered.
Post Vouchers
Go to Activities>>Post Vouchers
You may enter a Pay Group to post each group separately or leave it blank to post all vouchers that have been entered.
Depending on Accounts Payable Settings, some of the following fields may be available for selections. Most users will not need to use these options.
To post a specific voucher from among many, enter the Voucher Number. If posting all vouchers, leave this field blank.
Enter a Starting and Ending G/L Date or Due Date
Un-select Source Selections or Transaction Types to see only the selected types.
Press the Post button to begin the posting process
If you receive an error report - correct the identified voucher(s) and Post again.
Print the Posting Register for your records
The Expense has been reversed in the client's account
To reissue a new check, re-enter and post the transaction in Expense Entry