Revised: 12/31/2015
Voucher Selection Grid
Go to Activities>>Check Processing>>Voucher Selection>>Selection Grid
Select the appropriate Cycle from the drop down menu
Click the Rebuild Grid button in the bottom left corner
The grid will fill in with all the posted/unpaid vouchers for the selected cycle
Click the box in the "X" column to insert a checkmark, indicating that the voucher is to be paid
Continue checking vouchers that are to be paid
If all vouchers are to be paid, click the Select All button (all vouchers will be checked)
Vouchers may be selected for all Landlords and Agents using the Select Landlords/Agents button
All Tenant Vouchers may be selected using the Select Tenants button
Clicking in a checked box will remove the checkmark, un-selecting the voucher
Click Save
Click Close or the X in the upper right to close the Selection Grid
Go to Activities>>Check Processing>>Pre-Check Writing Audit Report
Enter or select the Check Book ID and/or Cycle or leave blank
Click Preview or Print (printing the report is recommended)
The total amount should equal the amount from the Selection Grid and serve as a printed version of the grid
Go to Activities>>Check Processing>>Create, Print and Post Checks
Select the appropriate Cycle
Payment Date and Check Date will default to the current date. Change the date to the date the checks are to be paid if other than today's date.
Click Next
Check Processing - Print Checks
Verify the Starting Check #
Verify the Check Printer
Click the "Check Printer" button to bring up a print dialog box - select the appropriate printer and click print
The print dialog box will close and the selected printer will be shown to the right of the Check Printer button
Enter the Signature Password if required
Click the Print Checks button to send checks to the printer
Verify that the checks have all printed correctly
Click Next
Check Processing - Check Verification
Checks will show with a status of "Printed" in the grid
If there was a problem with the check printing - checks will need to be cleared, voided or both.
Void checks numbers that have been physically ruined (wrong check info printed - mangled during printing, etc) Click here for information on Voiding
Clear check numbers that may still be used. For example: If a check or checks were printed onto blank paper, the check numbers can be cleared as the physical check has not been used. Click here for information on how to clear check numbers.
Click Next if all checks and reprinted checks have printed correctly
Check Processing - Print Deposit Slips
Print the Direct Deposit slips. Even if you do not mail or give out deposit slips, the slips must be printed in order for the payment information to appear in the ACH file. If you do not issue payments using the Direct Deposit/ACH process then click Next.
Note: If there are vouchers/payments listed as "Set to Print" on the Deposit Slip Verification screen, then you need to print the Deposit Slips or the ACH file will not be created.
If some tenants/landlords receive payment through direct deposit then:
Verify Starting Slip Number
Verify Printer (click Slip Printer to bring up print dialog box and select deposit slip printer)
Click Print Slips
Verify that the deposit slips have printed correctly
Click Next
Check Processing - Deposit Slip Verification
If there was a problem printing deposit slips, they may need cleared.
If the deposit slips have printed ok or if you do not issue payments using the direct deposit process click "Next".
Note: The Deposit Slip Verification screen should either be blank (if direct deposit is not used) or all of the Deposit Slips listed should have an notation of "printed" before continuing.
Check Processing - Post Checks
Click Finish to post printed checks
Click Yes to print the Check Register
The Batch ID will fill in - do not fill in any other fields
Click Preview or Print
You have finished processing checks/deposit slips
Voiding ChecksCheck the box in front of the check number that was ruined.
Continue checking ruined check numbers until all they are all checked.
If all check numbers were ruined, click the "Select All" button
Click the Void button
The check number(s) that were voided will have a status of "Void" showing in the verification grid
The vouchers will now have a 0 check number and a status of "Set to Print"
If some check numbers need cleared, click here for those instructions.
When ready, click the Back button to return to the Print Checks page.
Enter the new Starting Check #
Verify or select printer
Enter the Signature Password if applicable
Click Print Checks
Click here to return to Check Verification
Check the box in front of the check number that was is to be cleared.
Continue checking check numbers until all appropriate check numbers are checked.
If all check numbers need cleared, click the Select All button
Click the Clear button
The voucher will have a 0 check number and will have a status of "Set to Print"
If some check numbers need voided, click here for those instructions.
When ready, click the Back button to return to the Print Checks page.
Enter the new Starting Check #
Verify or select printer
Enter a Signature Password if applicable
Click Print Checks
Click here to return to Check Verification
Check the box in front of the slip number that was is to be cleared.
Continue checking slip numbers until all appropriate slip numbers are checked.
If all slip numbers need cleared, click the Select All button
Click the Clear button
The voucher will have a 0 slip number and will have a status of "Set to Print"
When ready, click the Back button to return to the Print Deposit Slips page.
Enter the new Starting Slip #
Verify or select printer
Click Print Slips
Click here to return to Deposit Slip Verification