Revised: 10/02/2013
The tenant management module should be in Standard Cash Receipts Mode to use this how to. To verify go to Settings>>Tenant Accounting>>Cash Receipts Setup (tab). Cash Receipts Mode should have Standard selected. If you are in Class Mode use How To Process Cash Receipts in Class Mode.
Cash Receipts Entry
Activities >> Cash Receipt Processing >> Cash Receipts Entry
These fields are one time only or not used during individual entry process.
Batch Number and Sequence number are assigned by the system during the entry/save process. Leave these fields blank.
Check the Retain Transaction Code field if you will be doing several cash receipts using the same transaction code. The system will only retain 01-?? codes until the user changes it. This field may be left blank.
Check the Retain Area/Community Information field to have the system retain that portion of the tenant's number. This field may be left blank.
The cursor automatically begins with the Tenant Number for entry:
Enter or select the Tenant Number or Last Name and Hit Tab Key until reaching Transaction Date
Enter Date of Cash Receipt. User can click on the Browse Button (Box with Dots) and select a date from the Calendar. Hit Tab Key
Actual Date will match Transaction Date
Hit Tab Key
Enter or select the transaction Code (for example: 01-00 for cash receipt or 02-00 for security deposit) Hit Tab Key
Enter Check Number if applicable
Hit Tab Key
Enter Transaction Amount
Hit Tab Key
Enter Reference Number if applicable
Hit Tab Key and Click Save
Enter all Cash Receipts for that Day following the Same Process
When Finished with entries, close the view and proceed to the Cash Receipt Edit List.
A Cash Receipt cannot be edited or deleted if a receipt has been printed. Adjustments may be made by entering a second transaction or by voiding the transaction using the Void Receipt program from the Quick Link menu and reentering the cash receipt.
Activities >> Cash Receipt Processing >> Cash Receipts Entry
This procedure is only allowed if a receipt has not been printed.
User will Click on the Browse Button beside Batch Number Field
Select the Incorrect Entry (s)…Make Corrections in the appropriate fields and Save
Please Run the Edit List again and verify Accuracy…If Correct, move on to Posting
Activities >> Cash Receipt Processing >> Cash Receipts Edit List
Select an Area Number
Select a Comunity Number if posting by the Community
Check the ACH Payments Only box to have the edit list only show ACH Payments on the list
Checmark the order by Tenant Number box
Preview or Print the Edit List
Verify all Transactions
If the Edit List is Correct, move on to Posting….
If the Edit list is incorrect, please Return to Cash Receipts Entry to begin the edit process
Activities >> Cash Receipt Processing >> Post Cash Receipts