Revised: 10/02/2013

How to Process Cash Receipts in Class Mode

To verify that you are in class mode go to Settings>>Tenant Accounting>>Cash Receipts Setup (tab).  Cash Receipts Mode should be set to Class Mode to use this how to otherwise use How to Process Cash Receipts.

Cash Receipts Entry

Go to Activities>>Cash Receipt Processing>>Cash Receipts Entry

• Under Tenant Information select the tenant using their Tenant Number or Last Name field and tab to Transaction Date

• Enter or select the Transaction Date of the cash receipt and tab.

• Actual Date will default to the same date as Transaction Date and tab.  Note:  This field may not be shown based on setup information.

• Enter one of the following Transaction Codes and tab:

• • 01-00

  • 02-00

  • 02-01

  • 08-00

• Select the Payment Information as:  Check; Cash; M.O.; ACH or C-Card

• Enter the Check Number if applicable and tab.  You will be asked to save at this point.  Click Yes.

• The Payment Amount will default to the total owed.  If this is not the correct amount change it to the amount paid by the tenant

• Review the distributions in the grid.  Make adjustments if applicable.

• • The Payment Amount and the Applied amount must match..if they do not check the amount entered or the distribution amounts in the grid.

• Click Save.

Continue to enter all the cash receipts for the day.  Close Cash Receipts Entry when finished and proceed to Cash Receipt Edit List.

Cash Receipts Edit List

Go to Activities>>Cash Receipt Processing>>Cash Receipts Edit List

• Enter or select the Area Number

• Enter or select the Community Number

• Checkmark the ACH Payments Only box to only have payments marked as ACH on the list

• Click either Batch/Sequence or Tenant Number to determine the output order.

• Click Preview or Print to review the cash receipts entered

• Verify entries and totals on the edit list.

• If the Edit List is correct, move on to Posting.  If the Edit list is incorrect, please return to Activities>>Cash Receipt Processing>>Cash Receipt Entry

NOTE:  A Cash Receipt cannot be edited or deleted if a receipt has been printed.  Adjustments may be made by entering a second transaction or by voiding the transaction using the Void Receipt program from the Quick Link menu and reentering the cash receipt.

Cash Receipt Entry

This process is only allowed if a receipt has not been printed.

• Open the browser by clicking on the at the end of the Batch Number field.

• Select the incorrect entry or entries.  Make corrections and save.

• Please run the Edit List and verify accuracy.  If correct, move on to Posting.

Post Cash Receipts

Go to Activities>>Cash Receipt Processing>>Post Cash Receipts

• Enter or select the Area Number

• Enter or select the Community Number

• Enter or select the Deposit/ACH Date

• Checkmark the ACH Payments Only box to only post entries that have ACH selected under payment information or

• Checkmark the Credit Card Payments Only box to only post entries that have C-Card selected under payment information

• Click Post

• PRINT CASH RECEIPTS REGISTER