Go to Maintain>>Tenant Management Tables>> Deduction Codes.
This program is used to setup and maintain deduction codes for use in Deduction Information for applicants and tenants in the Waiting List, Section 8 and Tenant Management modules.
At the top of the screen are functions such as quick link and clear. For more information on functions that may be available in this program, click here.
Select an existing code to view or enter a new unique alpha numeric code of up to 4 characters in length.
Deduction codes are key values and may not be changed once they are saved.
For a new deduction code, enter an appropriate description. Existing descriptions may be edited.
Select one of the following type codes:
Assistance
Child Care (School)(B)
Child Care (Work)(A)
Doctor/Hospital Charges
Insurance
Other Medical
Prescription
Enter default deduction source information in this area. Address information can be merged into forms and letters.
Source information can be added in a member's deduction detail for that record only. The added source and address information will supersede the default address information for merged letters or forms.
Enter a default deduction source name.
Enter the default deduction street address on these two lines. If both lines are not needed, Address line 2 may be left blank.
Enter a default city, state and zip code for the deduction source.
Enter a default phone number and extension.
Enter a default fax number and extension.
For each of the module fields a merge letter code may be selected. When this deduction code is used in a member's Deduction Worksheet the letter that has been associated here will print out when the letter is selected in Custom Forms and letters. If the deduction code is not used in a member's Deduction Worksheet the letter will not print.
Check the unduplicated box if you do not want a verification letter printed more than one time when a member has the same deduction code used on two or more lines.
If you want a verification letter printed for each entry, do not check the unduplicated field.
For example:
If you used the same deduction code in the tenant's Deduction worksheet more than one time, but you entered a different source for each one, the unduplicated field should not be checked as the letters would be addressed to different sources.