Revised: 04/16/2013
Go to Maintain>>GL Account Master
Enter the new GL Account Number, press the tab key. If the account number exists, it will open the account information. If the account does not exist, the information will remain blank to be filled in.
Enter the account name in the Description and press tab.
Enter or select the appropriate Account Type for the general ledger account number you are entering.
Account Types are setup and maintained in the Account Type Master in the Financial module.
Summary Ledger and Account are used to summarize totals to a different ledger. These fields are generally left blank. Please contact the Horizon Help Desk if you have questions about these fields.
Subtotal Level - Please refer to How to Use Subtotal Levels
Statement Type, Parenthesis Control and Compression should be pre-filled based on the Account Type selected. You should not change these values.
1099 Box Code - select one of the following categories if the new account number is used to track payments to 1099 recipients - otherwise leave this field blank.
Fees to Attorneys
Interest
Non-Employee compensation
Other Income
Rents
Royalties
Leave Print on Financial Statement Only blank and unchecked. When this checkbox is checked, the account information will not be included on a trial balance report. This box is only checked for non-financial account numbers that are only to be used on Financial Statements for calculation purposes, such as an account to record Occupancy figures.
If this account is used to automatically distribute amounts to other accounts, check the "Allocated Account" box. An Allocated Account should always have a zero balance. Do not check this box for accounts that will receive the distribution.
Check the "Allow Dynamic Allocations" box if the user needs to pick the allocation model at the time of entry.
Select the appropriate Allocation Model from the list; do not enter a model in the accounts that receive the distribution.
Tabbing from the Allocation Model field will prompt a save this account. To enter additional information, please use the mouse.
On the Account Control tab
If this is a checkbook account type, enter or select the appropriate CB Location (If different company) and Check Book ID.
Closing Account may be pre-filled. You can also enter or select a closing account if necessary for a profit or loss account. Balance sheet accounts do not have closing accounts. This should be the "Retained Earnings" account for the fund that contains the GL account you are creating. This is also known as the Fund Balance or Net Assets account. Companies that have multiple Closing Accounts must complete this field for all Income & Expense Accounts. This information may be left blank if there is only one closing account that is set in General Ledger Settings.
Enter a start and ending date to limit the dates the account number will be available. Journal Voucher Entry and AP Voucher Entry will be affected by the date range entered. I.E. Enter a Start date of 1/1/2013 if this account should not have activity before this date. Enter an End Date of 12/31/2013 if this account should not have activity after this date. If this account should not have a limited date range, leave these fields blank.
Financial Statement Grouping - If using FS Grouping or FDS Grouping for Financial Statements, select the FS Grouping Codes tab on the right of the screen and enter the appropriate values.
User Defined - This information is used for specific custom programming. Enter this information as you were instructed in training. If you have questions, please contact the Horizon help desk.
Restrictions - If the account number is not to be used in one of the following programs, place a check mark in the appropriate box to exclude the account from the marked programs:
AP Voucher Entry
Contract Voucher Entry
Journal Voucher
Press "Save" at the top of the screen when you are finished creating the account.