Revised: 12/16/2014
Go to Maintain>> Pay Group Master
This program is used to setup and maintain pay groups and is available in several modules. Information entered or edited in the Pay Group Master will be available in all modules within the same company.
At least one pay group must be set up to run the accounts payable system. A default pay group should be entered under Settings>>Accounts Payable Settings under Parameters>>Default Pay Group.
If you have multiple check books for the Rep Payee module each check book should only have one paygroup setup for them.
See Also:
For a new Pay Group, enter an alpha numerical code up to 4 characters in length.
To edit or view an existing pay group, enter or select the appropriate Pay Group code. Pay Group codes are key fields and may not be changed once they have been setup and saved.
For a new Pay Group code, enter a description up to 30 characters in length.
For an existing pay group the description will be displayed when a valid pay group code is entered or selected. Descriptions may be edited.
Select the Company or Fund ID where the general ledger accounts payable and cash account number for this pay group are located. The company or fund must be an existing one. You cannot enter a code here that has not been set up.
When a company/fund ID is selected, only the general ledger account numbers from that company or fund can be accessed.
Enter or select the Accounts Payable Account number for the pay group. This is the account number that posted information will be interfaced to for this pay group.
Enter or select the general ledger Cash Account number for the pay group. This is the account number that account information that has been posted will be interfaced to for this pay group.
Enter or select the general ledger revenue or contra expense account number for discounts taken. If you take discounts in the AP Voucher process, the Discount Account must be entered here.
If you are doing fund accounting, enter the applicable value of the balancing segment for the pay group. Otherwise, leave this field blank.
In the General Ledger Settings file under the System Information tab, you will have a balancing control master segment indicated. This segment of your account number is linked to balancing. The value of this segment should be entered in this field.
For example: If the balancing control master segment is the fourth segment of your account number and the value of this segment for the pay group you are setting up is 08, enter it in this field. All of the account numbers for this group or fund would have the number 08 in the fourth segment of the account number.
Enter or select a Check Book code. All transactions entered and posted using this pay group will be recorded in this check book, when applicable.
Enter or select an Interfund Code, if applicable. If an interfund code does not apply to this pay group, you may leave this field blank.
The segment fields available here are used to setup controls for one or more segments to automatically assign general ledger accounts for use in transactions.
Enter segment values into the appropriate fields (1 - 9) to setup multiple segment controls for Accounts Payable.