Created: 07/17/2015
Go to Activities>>Voucher Entry
Go to Quick Links>>Special Vouchers>>Void Check
The Void Check Selecion grid will open
Select the Check Book ID
Enter the check number to be voided in both the Starting and Ending Check fields. If you do not have the exact check number or if you have several checks to void, enter a range of check numbers in the Starting and Ending Check fields.
Press the Build Selection Grid button to populate the grid with the check number or numbers
Place a check mark in the box next to the check or checks you need to void
Enter the Transaction Date (located at the bottom of the grid). This is the date the voided check will be added back to the checkbook balance and to the General Ledger. It is very important to have a Transaction Date in this field. Horizon recommends that you do not use a date earlier than Bank Reconciliations have been completed for.
Press the Create Void button. This will create a negative voucher that , when posted, will void the check and reverse all entries from the original voucher and check processing. This will also enter a Void entry in the Client's account to return the funds. Do not alter the created voucher, it needs to post as is.
Close the Voucher Entry screen
AP Voucher Edit List
Go to Activities>>Voucher Edit List
Select the Pay Group and
Depending on Accounts Payable Settings, some of the following fields may be available for selections. Most users will not need to use these options.
Enter a Starting and Ending G/L Date or Due Date
Un-select Source Selections or Transaction Types to see only the selected types.
Press Preview
Review the edit list to ensure that the entries are correct
If you need to edit the entries...go to Voucher Entry and select the voucher using the Voucher Number browse and make your corrections. Remember, Void vouchers that have been created during this process should not be altered.
Post Vouchers
Go to Activities>>Post Vouchers
You may enter a Pay Group to post each group separately or leave it blank to post all vouchers that have been entered.
Depending on Accounts Payable Settings, some of the following fields may be available for selections. Most users will not need to use these options.
To post a specific voucher from among many, enter the Voucher Number. If posting all vouchers, leave this field blank.
Enter a Starting and Ending G/L Date or Due Date
Un-select Source Selections or Transaction Types to see only the selected types.
Press the Post button to begin the posting process
If you receive an error report - correct the identified voucher(s) and Post again.
Print the Posting Register for your records See: Report Printing Options
The Expense has been reversed in the client's account
To reissue a new check, re-enter and post the transaction in Expense Entry