Go to Activities>>Check Processing>>Create, Print and Post Checks
This program will generate checks for vouchers for the payment cycle, check book ID and payment date selected. The checks may be dated a different date than the payment date.
An ACH batch, report and submission file may be automatically created during check processing if the ACH Settings information has been setup in the Section 8 Accounting program.
The ACH process may also be done in the Horizon ACH module.
There are several views in this process.
See Also:
How to do ACH Direct Deposit
Select the payment cycle for the checks.
The check book code that is tied to the selected Payment Cycle will be displayed in this field.
Enter or select the payment date for the vouchers.
Enter or select the date of the checks.
Click the next button to create the checks and move on to the next step of the process.
If there are un posted checks in the program an info box will ask "Checks already exist - Recalculate?"
Answer "Yes" and the program will recalculate checks based on current selections and/or changes made. Information on checks that may have been printed but are not posted will be lost.
Answer "No" and the program will move on using the un posted checks.
Click the close button to close the program.
This is the second screen of the check creation and printing process.
If physical checks are not printed out for vendors or tenants, click next to proceed to Check Verification.
The system will pull the next available check number. The last check number used is stored in the Check Book Master.
If the check number is not correct, the number may be increased to the correct number.
If the program will not accept the changed check number, close and review/change the Last Check #1 in the Check Book Master. .
If your checks require a signature password, enter it here. If you do not enter a password, the checks may still be printed without the signature. If a signature is not required, this field will not be shown.
If no password is entered into the field the system will display the following prompt message when the Print Checks button is pressed: "Signature password does not match - Print without Signature?"
Click "Yes" to print the checks without a signature.
Click "No" to return to the print checks screen which will allow you to input the password.
Pressing the Alignment Check will print out a zero amount check for alignment purposes. This process will use a check number. For laser checks, there is usually no need to print alignment checks unless testing a new check format or from which drawer to load the checks into.
Verify that the printer shown to the right of the Check Printer button is the one you want to print the checks on.
If it is not the correct printer or if no printer is shown, then click the Check Printer button to bring up the print dialog box. Available printers will be shown in the select printer window. Select a printer and click print. The dialog box will close and the selected printer will be shown to the right of the button.
Press the Print Checks button to send the checks to the printer shown to the right of the Check Printer button. If there is no printer displayed, the Check Printer button should be used to select one before an attempt is made to print the checks.
If a signature password is required for the check book and no password has been entered, the following message will be displayed ""Signature password does not match - Print without Signature?"
Click "Yes" and the checks will be printed without a signature
Click "No" -the checks will not print. At this point you will be able to enter the password and click Print Checks or you may close the program without printing checks.
Verify that the checks have printed correctly.
The back button will take you back to the Create Checks screen. From this screen you may review/change the payment cycle and/or check dates. Click Next to return to the Print Checks screen. You will be asked the following:
Checks Already Exist - Recalculate?
If Yes is clicked the program will recalculate the checks and return the checks back to a set to print state. Information regarding printed checks will be lost.
If No is clicked the program will return the user to the Print Checks view and checks will not be recalculated.
Click next to move to the Check Verification screen.
Clicking the close button will close the program.
If checks have been printed, they will need posted at some point.
If you go back into the program and recalculate, the information regarding the printed checks will be erased.
The vouchers will still be selected for payment, unless the voucher selections have been changed.
The check verification view is used to clear or void printed checks. If checks have printed correctly or if this area is blank because electronic ACH checks are used, click Next to proceed to Print Deposit Slips.
If you have printed checks before entering this view, the check number, landlord or tenant name and amount of the check will be listed. Each check will have a status of "Printed".
Verify that all the checks are printed correctly
Click Next to go to Print Deposit Slips
If checks have not printed correctly use the clear/void options to reprint the checks
Checks that are to be cleared or voided may be selected by placing a check mark in their box.
If you enter this view without printing checks, the check numbers will be 0 and they will all be marked as "Set to Print:"
If everything is marked as "Set to Print" press the "Back" button to return to the Print Checks view or "Close" to close out of the program without printing checks.
Use the clear button to indicate that a check or checks did not print correctly and the check number is still available for use.
For example: Checks that did not print at all because they were sent to the wrong printer or if printing was stopped because of a jam and some of the checks did not print.
Place a check mark before each check line that needs cleared and reprinted, then press the Clear button.
The check number will be shown as 0 and the lines that were cleared will be marked "Set to Print" for each line.
Press the "Back" button to return to the Print Check view.
Make sure the starting check number is the correct
Verify the Check Printer and print the cleared checks.
Use the Void button to indicate that a check or checks did not print correctly and the check number cannot be used again.
For Example: Checks jammed during the print process and some checks were damaged. The damaged checks need reprinted and their check numbers cannot be used
Place a check mark before each check line that needs to be voided and reprinted, then press the Void button.
The check number(s) will be marked "Void"
A duplicate entry will be made with the check number as 0 and marked as "Set to Print"
Press the "Back" button to return to the Print Check view.
Make sure the starting check number is the correct
Verify the Check Printer and reprint the voided checks.
Use this button to select/checkmark all checks to Clear or Void.
After using the Select All button use the Clear or Void button to finish the process
Use this button to remove all the checkmarks from selected lines.
This option does not reset any checks that have already been cleared or voided.
Use this button with the blank fields above it to select or un select (check or un check) a range of check numbers
Enter a beginning check number in the first field
Enter an ending check number in the second field
Press the Process Range button
Use the Clear or Void button after the selection process is finished then use the "Back" button to return to the previous screen to reprint the checks
The Back button will return the program to the Print Checks view.
The Next button will move the program to the Print Deposit Slips view.
Click the Close button to close out of the program.
If checks have been printed, they will need posted at some point.
If you go back into the program and recalculate, the information regarding the printed checks will be erased.
The vouchers will still be selected for payment, unless the selections are changed/removed.
This section of check processing is for printing payment stubs for landlords and/or tenants that have been setup for electronic payments. If there are no electronic payments during the check run, click Next to continue to the Deposit Slip Verification screen.
When payments have been made electronically, print out deposit slip information for the landlords and tenants from this screen.
The ACH file may be setup to be created automatically in Section 8 Accounting or processed in the Horizon ACH module.
Verify that the deposit slip number is correct. If correct continue to Slip Printer.
If the Starting Slip # is incorrect, enter the correct slip number
If the program will not allow the use of the entered slip number close the program and open the Check Book Master to review or change the Last Electronic number listed for the check book the deposit slips will be printed from.
This button is usually not needed for deposit slips and will not work if the check format is not setup for it.
Press the button to send the deposit slip format to the selected printer for a zero amount. A deposit slip number may be used.
Verify that the printer shown to the right of the slip printer button is correct.
If it is not the correct printer or if no printer is shown, then click the Slip Printer button to bring up the print dialog box. Available printers will be shown in the select printer window. Select a printer and click print. The dialog box will close and the selected printer will be shown to the right of the button.
Press the Print Slips button to send the deposit slips to the printer.
The Back button will take you back to the Check Verification Screen.
Click the Next button to move to the Deposit Slip Verification screen.
Click the Close button to close out of the program.
If checks/deposit slips have been printed, they will need posted at some point.
If you go back into the program and recalculate, the information regarding the printed checks/deposit slips will be erased.
The vouchers will still be selected for payment, unless the selections are changed.
The Deposit Slip Verification screen is used to clear or void deposit slips with a status of "Printed"
If there were no Deposit Slips to print or if the Deposit Slips printed correctly click Next to move to Post Checks.
Deposits slips that were printed will be displayed in the grid and show the Deposit Slip #, Landlord or Tenant name, amount of the check and will have a status of "Printed"
Verify that all the Deposit Slips have printed Correctly
Click Next to move to Post Checks
If Deposit Slips were damaged or have not printed use the void or clear options to reprint
If you entered this view without printing the deposit slips the Deposit Slip # will be zero and they will have a status of "Set to Print".
Press the "Back" button to return to Print Deposit Slips screen to print the slips that are "Set to Print"
Use Clear to indicate that a Deposit Slip did not print and the Deposit sSlip number is still available for use.
Place a check mark before each check line that is to be reprinted, then press the Clear button.
The deposit slip number(s) will be set to 0 and the lines that were cleared will be marked "Set to Print"
Press the "Back" button to return to the Print Deposit Slips view
Review/change the Starting Slip #
Verify the Slip Printer and print the cleared slips
Use the Void button to indicate that a Deposit Slip did not print correctly and the slip number cannot be used again.
Place a check mark before each check line that needs to be voided and reprinted, then press the Void button.
The selected deposit slip(s) will be marked "Void"
A duplicate entry will be made with the slip number as 0 and marked "Set to Print"
Press the "Back" button to return to the Print Deposit Slips view
Review/change the Starting Slip #
Verify the Slip Printer and print the voided slips
Use this button to select/checkmark all printed deposit slips to Clear or Void.
After using the Select All button use the Clear or Void button to finish the process
Use the Reset button to remove all the checkmarks from selected lines.
This option does not reset any deposit slips that have already been cleared or voided.
Use this button with the blank fields above it to select or un select (check or un check) a range of slip numbers
Enter a beginning deposit slip number in the first field
Enter an ending deposit slip number in the second field
Press the Process Range button
Use the Clear or Void button after the selection process is finished then use the "Back" button to return to the previous screen to reprint the deposit slips.
Click the Back button to return to the Print Deposit Slips view.
Click the Next button to move to Post Checks.
Click the Close button to close out of the program.
If checks/forms have been printed, they will need posted at some point.
If you go back into the program and recalculate, the information regarding the printed checks/forms will be erased.
The vouchers will still be selected for payment, unless the selections are changed/removed.
This step must be completed in order for the printed checks/deposit slip information to be sent to the Check book, Landlord/Tenant History and General Ledger Interface.
Click the Back button to return to the Deposit Slip Verification view.
Press the Finish button to post the checks/deposit slip information.
When the posting process has finished, the process complete information box will be displayed with the following question "Print Check Register"
Selecting "Yes" will open the Check Register dialog box. The Batch ID will be shown, click Preview to view the report and then print or select Print to send the report to the printer.
The ACH report will also print out, if electronic payments were part of the check process and were setup to process automatically in Section 8 Accounting.
Select "No" to close the program without printing.
Click the Close button to close out of the program.
If checks/deposit slips have been printed, they will need posted at some point.
If you go back into the program and recalculate, the information regarding the printed checks/deposit slips will be erased.
The vouchers will still be selected for payment, unless the selections are changed/removed.