Revised: 02/21/2013
Go to Settings>>Accounts Payable Settings
This program stores tracking information and is used to setup and maintain features used by the Accounts Payable programs.
Select one of the following aging parameters:
Age by Invoice Date
Age by Due Date
The four periods allow users to define aging periods for reporting purposes. The most common entry for the four periods are:
|
Period 1 |
30 |
Description 1 |
0 to 30 Days |
|
Period 2 |
60 |
Description 2 |
31 to 60 Days |
|
Period 3 |
90 |
Description 3 |
61 to 90 Days |
|
Period 4 |
120 |
Description 4 |
over 90 Days |
This field tracks voucher numbers used during AP voucher entry. This field should be set to zero or one during the initial install of the Horizon Financial Series. It should not be reset unless instructed by Horizon Information personnel.
This field tracks the journal numbers used when journal entries are interfaced to the general ledger from accounts payable.
This field should be set to zero or one at installation of the software and should not be reset unless instructed to by Horizon Information personnel.
This field tracks compression numbers. It will only be utilized if you have the software set to compress postings. This field should be set to zero or one upon initial installation of the software
This field tracks the last recurring number used. When a new Recurring AP Entry is setup the system will use this information to assign the next available number and this field will be updated to the last number used.
Select one of the following AP Modes:
Inter-fund - With this "mode" selected, AP Voucher Entry/Distribution Entry Area will include a field to select an IFC code for each distribution line
Mixed mode - The AP Voucher Entry/Distribution Entry Area will include fields to select a pay group and an IFC code for each distribution line
Normal - AP Voucher Entry/Distribution Entry Area does not have any special fields.
Pay Group - AP Voucher Entry/Distribution Entry Area will include a field to select a pay group code for each distribution line.
Enter a paygroup code. The paygroup entered here will be the default paygroup for AP Voucher Entry unless a default paygroup is assigned to vendors in the Vendor Master.
Enter the network path to purchase order data. The path should be entered during setup by Horizon Information personnel. Purchase Orders are entered and maintained in the Materials Management module.
The path should be similar to: H:\horizonsoftware\data\c001\
The default selected here is for AP Voucher Entry Trans Type. The selected transaction type will be the default when AP Voucher Entry is opened. The default may be changed to another transaction type during the entry of a voucher.
Select one of the following:
Regular
Non-Accounts Payable
This is for a future enhancement and is not used at this time.
When this field is checked the Post AP Vouchers program will include fields to enter a Starting G/L Date and an Ending G/L Date.
Note: If both the Post by G/L Transaction Date and Post by Due Date are checked, the post by G/L Transaction Date will override the Due Date option.
Placing a checkmark in this option will allow the Invoice Date and G/L Date fields to retain the dates entered from a previous Accounts Payable Voucher entry.
The retained dates may be changed for the current voucher
The changes will then be the retained dates for any vouchers entered thereafter during the session
When checked, AP Voucher Entry will check and display the Possible Duplicates view on the save of vouchers, when applicable.
When this field is checked the Post AP Vouchers program will include fields to enter a Starting Due Date and an Ending Due Date.
Note: If both the Post by G/L Transaction Date and Post by Due Date are checked, the post by G/L Transaction Date will override the Due Date option.
When this field is checked the Payment Date and Check Date for the Check Processing Wizard will default to the current date.
This feature is for a future revision and is not used at this time.
If this box is checked, the system will not default the GL Account Master descriptions into the Reference field during AP Voucher Entry of distribution information.
Leave the box unchecked to have the general ledger account descriptions default as the distribution line reference.
When checked, the program will always calculate the discount based on the selected Terms Code and deduct the discount from the payment regardless of whether the payment is made in the discount period or not.
Leave at the default of zero or enter a dollar amount to serve as the threshold amount.
When the threshold is set to zero, the purchase order receiver will be closed after every transaction utilizing a purchase order receiving number.
When a dollar amount is entered, the purchase order receiver will remain open as long as the remaining dollar amount on the purchase order is equal to or greater than the dollar amount set here. If the amount remaining on the purchase order receiver is less than the threshold amount, it will be closed.
The Receiver Auto-Close Threshold comes into effect when a purchase order is selected for an accounts payable voucher. If the amount of the voucher is changed from the amount that was assigned by the purchase order, the purchase order receiver will remain open if the remaining dollar amount is equal to or more than the threshold set in Accounts Payable settings.
Check formats are selected from the list and are matched to the style of the check stock. It is not advisable to change the listed check format unless instructed to by a Horizon Information Implementation or Help Desk personnel.
Check formats may also be assigned in the Check Book Master if instructed by Horizon personnel.
Select one of the following options:
Standard (Transaction Date)
Invoice Date
Purchase Order Number
Invoice Number
Invoice Description
This option works only with specific check formats that have been setup to use this option. On a supported check format, the order of the voucher information displayed on the check stub will be sorted in the order selected here.
Enter a default Vendor # for voided checks.
Enter a default Vendor # for alignment checks.
Enter a network path for check signatures.
For Example: H:\horizonsoftware\checksigs.bmp\
Enter or increment numbers to adjust signature position on the check.
NOTE: Signatures may also be assigned/positioned in the Check Book Master.
Please call the Horizon Help Desk if assistance is needed.
Click this button if you have changed stub sorting options to update the financial module and use the new sort order.
There are several Contract Modes to assist the Financial module and the Contract module to work together. Modes are set when the modules are installed and should not be changed unless instructed by Horizon Information Implementation or Help Desk personnel.
If you are not running the Horizon Contract module the contract mode should be set to "No Contract Interface".
Other selections are modes 1 through 5 which should be set when the Contract module is installed.
General Ledger account numbers may be entered for the appropriate categories during installation and training for the Financial and Contract modules in the following fields:
LRR
Medical Assist
Insurance
FNPE O/B
FNPE
RB/Retension
Prepaid/Stored
Other
Credit Control
The funding and cost center information will be setup during the installation and training for the Financial and Contract modules.
Enter the total length of the funding portion of the general ledger account.
Enter the total length of the cost center portion of the general ledger account number.
Enter the Activity Page Description.
Enter a check mark in the box to have the system assign vendor numbers during creation.
Enter a check mark in the box to have the system add zeros to vendor numbers.
This field will track vendor number, if the system is assigning them. A beginning vendor number is entered during implementation of the Financials module.
Enter a number for the full length of the vendor number. If the vendor number is not long enough, zeros will autofill to make it the correct length.
The settings entered on this page assist in importing Pennsylvania PROMISe information. This information is entered during the installation and training for the Financial and Contract modules.
Enter the network path for the promise imports.
For example: H:\horizonsoftware\data\C001\
Enter the network path for the completed imports.
For example: H:\horizonsoftware\complete\
Select one of the following:
No Used
Summary - combines transactions for the same month of service with the same service and rate in one record
Detail - imports each record separately and includes the Promise transaction number and client identification