Go to Activities>>Adjustment Processing>>Adjustment Entry
This program is used to adjust the Tenant Activity and History files and to record charges such as security deposits required.
See Also:
At the top of the view are functions such as Clear and Save. For more information on functions, click here.
Quick Adjustment Post - will post an entered or selected adjustment without printing a transaction register. Note: This process is only available in the Quick Link menu when Tenant Accounting Settings has Quick checked on the Main tab under Batch Processing Mode.
These fields are "skipped" during entry as the cursor defaults to Tenant Number upon opening the adjustment program. You may go back and open them as needed using the cursor.
When entering a new adjustment, this field is left blank. The system will assign the batch number based on tracking information in Tenant Accounting.
The Batch Number may be used to select adjustments that have been entered but not posted for viewing or editing.
When entering a new adjustment, this field should be left blank. The system will assign the sequence number based on the order of entry within the batch.
The sequence number along with the batch number may be used to select adjustments that have been entered but not posted for viewing or editing.
Check this field to have the Community portion of the tenant number be retained for additional transactions.
Check this field to have the system retain the tenant number and name when making multiple adjusting entries for one tenant.
Check this field to have the system keep the transaction code for multiple entries.
A tenant may be selected using the tenant number or last name fields.
Enter or select the tenant number to apply the adjusting entry to or leave this field blank and select the tenant using their last name.
Enter the tenant's last name and select the appropriate tenant from the list.
If the tenant was selected using the tenant number, the tenant's last name will be displayed in this field.
When a valid tenant has been selected, their first name will be shown in this field.
When a valid tenant has been selected, the tenant's middle name or initial will be displayed in this field.
Enter or select a date for the transaction. The system will not allow a date that is outside the current period. Current period information is updated during the End of Month Processing.
Enter or select an Accounting Code for the transaction.
The description for the selected Accounting Code will be displayed.
This field will display the selected Accounting Code's description. This description may be changed to clarify what the adjusting entry is for.
Enter a brief memo for the transaction.
The system will default to a due date based on the Due Date Mode set for the Accounting Code selected. If no Due Date Mode was setup or if the Due Date needs revised, the date may be entered or changed.
Enter the amount of the adjusting entry. When the user enters or tabs out of this field a Question Box will be shown asking "Save" Yes or No.
Click "Yes" to save the adjustment
Click "No" to return to the adjusting entry without saving.