Go to Activities>>Check Processing>>Voucher Selection>>Individual Voucher Selection
This program will select a voucher by its voucher number for payment. Partial payments or discounts may also be processed for a voucher.
Vouchers may be marked as a separate check. A voucher marked for a separate check will not be combined with other vouchers on a check.
Vouchers are selected for payment when the Amount to Pay/Net Amount to Pay has a payment amount entered.
At the top of the view are functions such as save and close. For more information on functions click here.
Enter or select the number of the voucher that is to be paid or marked as a separate check.
The following information for the selected voucher will be displayed:
Vendor #
Vendor Name
Cycle
Invoice Date
P.O. Number
Discount Date
Invoice Number
Due Date
The information displayed in this area is for informational purposes and may not be changed.
Invoice Amount
Amount Paid
Invoice Balance
Discount Balance
Invoice Net
If the voucher has already been selected for payment, the total of the amount to pay will be shown.
If the voucher has not been selected for payment the amount to pay will be zero.
When tabbing or clicking in this field the voucher amount due will be entered in this field. The default Amount to Pay may be changed to make a partial payment. When the amount to pay has an amount entered and saved, it is selected for payment.
If the voucher has already been selected for payment and a discount was applied, it will be displayed here.
For a voucher that has not been selected for payment or for a voucher that did not have a discount entered, zero will be displayed.
If the voucher has a discount associated with it, tabbing or clicking in this field will enter the discount amount. The default discount amount may be changed.
A discount amount may be entered during the Individual Voucher Selection process even if it was not setup for a discount when the voucher was created.
If the voucher has already been selected the amount that is to be paid will be displayed.
For a voucher that has not been selected for payment the Net Amount to Pay will be zero.
Once an amount has been entered into the Amount to Pay or Discount to Take field, this field will be updated with the net amount that is to be paid on the voucher.
If the Separate Check field was checked when the voucher was created, a check mark will be in this field indicating that this voucher is to be paid on a check with no other vouchers for the same Landlord/Tenant included.
If the Separate Check field was not checked during voucher entry, it may be checked in this program to have this voucher paid separately.
NOTE:
This program does an automatic save once all the fields have been tabbed or entered through and the voucher information is automatically cleared from the view.
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