Revised: 12/31/2015
Go to Activities>>Check Processing>>Voucher Selection>>Selection Grid
This program is used to select and un-select vouchers for payment. Totals for selected vouchers are displayed.
See Also:
At the top of the view are functions such as save and clear. Click here for more information.
The Voucher Grid may be populated by selecting a vendor number, a cycle or both and clicking the Rebuild Grid button.
The most commonly used method is to select the payment cycle and then rebuild the grid.
Enter or select a vendor number. This field may be left blank to select vouchers using the cycle or both fields may be blank to populate the grid with all open vouchers when the grid is rebuilt.
If a vendor is selected, only vouchers for that vendor will populate the grid when rebuilt.
When a valid vendor number has been entered or selected, the selected vendor's name will be displayed.
If a vendor number was not selected, this field will be blank.
Enter or select a payment cycle. (recommended)
When a cycle is selected, the grid will be populated with vouchers linked to the selected cycle after the Rebuild Grid button is clicked.
When the Section 8 Account Post process is run, vouchers are created for landlords and tenants associated with a selected cycle. The vouchers are automatically selected for payment if they were set to process normally.
When a cycle is selected, its description will be displayed in this field.
After the grid has been rebuilt for the criteria selected, voucher information will be shown in the grid. If no information is shown, try a different selection criteria.
Information that is grayed out may not be changed in the grid.
This column shows selection information for the vouchers. If the box is checked, the voucher is selected. If the box is unchecked the voucher will not be paid/has not been selected.
Click in a box or use the spacebar to place a checkmark or remove a checkmark from the box.
Click the Select All button to place a check mark in all the boxes.
Click the Deselect All button to remove all the check marks
Click the Select Landlords/Agents button to only check vouchers for Landlords and Agents
Click the Select Tenants button to only check vouchers for Tenants
When a voucher is selected (has a checkmark in the box) the amount to be paid is shown in this field. If a voucher has not been selected, the amount to apply will be zero for the invoice.
The amount may be changed for a partial payment.
Displays discounts, if any, that have been applied to the invoice/voucher.
Discount amounts may be added when an invoice/voucher has been selected.
Discount information that has been changed will revert back to the original amount if an invoice/voucher is unselected.
When the Sep box is checked for a voucher, the amount will be paid on a separate check and will not be combined with other payments selected for the same vendor.
Displays the amount of the invoice and may not be changed. If a partial payment is made, printed and posted, the amount will change to the remainder of the original amount for the invoice/voucher.
The voucher number assigned by the system during Voucher Entry is displayed in this column and may not be changed.
The due date of the Voucher is displayed in this column and may not be changed.
The invoice number or tenant name that was entered or generated for the Voucher is displayed in the column. If no invoice number was entered for the voucher this area will be blank. This information may not be changed.
The vendor number that was assigned to the voucher during Section 8 Voucher Entry or Section 8 Accounting Post is displayed in this column and may not be changed.
The vendor name is displayed in this column.
The Payment Cycle for the voucher will be displayed.
The tenant's number will be displayed.
Displays the total amount to be paid on selected vouchers.
Displays the total amount of discounts that will be taken on the selected vouchers.
Displays the total amount that will be paid out for the selected vouchers.
This button is used to rebuild the grid with vouchers for the vendor or cycle information entered.
Click the Select all button to checkmark all vouchers in the grid.
Clicking the Deselect All button will remove all checkmarks for the vouchers in the grid. No vouchers in the grid will be paid after all checkmarks have been removed.
Press the Update Utility Redirects button to update utility information as needed.
The order selected will apply to the vouchers displayed in the grid.
Vendor Number Order
Voucher Order
Due Date Order
Vendor Name Order
Vendor #/Invoice #