Revised: 04/21/2017
Go to Maintain>>Tenant Management Tables>>Area Master
This program is used to setup information for an area which is the first three digits in the tenant number and controls the type of program the area is involved with.
Across the top of the view are functions such as save and delete. For more information on functions click here.
Enter a new unique 3 digit number or select an existing area to review.
For a new area, enter a descriptive name. For an existing area that has been selected the name will be shown and may be edited.
Select the home ledger/company the area will be associated with.
Select one of the following program types for the area:
Conventional Public Housing
Market Rate
RAD/50059
Rural Development
Section 8/50059
Tenant Income Cert (TIC) Type
The following exemption amounts are also set in Settings>>Tenant Management. Enter exemption amounts in this area if the area should have different amounts than those in the settings file.
Enter an exemption amount for a disabled adult who is not a head of household or the spouse of a head of household.
This field may be left blank if the exemption amount is the same as that entered in Settings>>Tenant Management.
Enter an exemption amount for a tenant member who is age 17 or under but who is not the spouse.
This field may be left blank if the exemption amount is the same as that entered in Settings>>Tenant Management.
Enter an exemption amount full time student age 18 or above.
This field may be left blank if the exemption amount is the same as that entered in Settings>>Tenant Management.
Enter an exemption amount for citizens age 62 or older or if the member is disabled or handicapped.
This field may be left blank if the exemption amount is the same as that entered in Settings>>Tenant Management.
Imputed income figures are setup in Settings>>Tenant Management and should only be entered here if this area will use different imputed income figures than those already setup.
Enter the asset value amount for the imputed income calculation.
This field may be left blank if the imputed income amount is the same as that entered in Settings>>Tenant Management.
If an asset value was entered in the previous field enter the amount to multiply the entered amount by.
This field may be left blank if the amounts for this area will be the same as those entered in Settings>>Tenant Management.
Standard rent percentages are setup in Settings>>Tenant Management. Percentage amounts should only be entered for the area if they should be different than those entered in the Settings file.
Enter the rent ratio percentage used to calculate the monthly total rent or leave this field blank.
Enter the minimum percentage used to calculate the tenant,s minimum gross rent or leave this field blank.
Enter the percentage amount used to calculate the monthly maximum rent for the tenant or leave this field blank.
The medical/disability percentage may also be setup in Settings>>Tenant Management. To avoid having to update duplicate areas, this information should only be entered for the area if the area requires a different percentage amount than is in Settings.
Enter the percentage rate used to calculate the amount of unreimbursed medical and disability expenses that the family must pay before the PHA can deduct an allowance from their income.
This field may be left blank to use the percentage amount entered in the settings file.
The minimum rent amount may also be setup in Settings>>Tenant Management. To avoid having to update duplicate areas, this information should only be entered for an area if the area requires a different minimum rent amount than is in the Settings file.
Enter the minimum rent amount.
This field may be left blank.
Enter or select a county code to associate with the area.
Select one of the following options:
?? Tenant Accounting Settings file. These settings may affect Special Claims entered in the 50059 program.
NOTE: Late Charge Modes may also be setup in Tenant Accounting Settings>>Late Charge Setup tab.
Select one of the following late charge modes:
Flat Charge - Will charge the amount entered in the "Late Charge Amount" field to tenants who are past due.
Per Day Charge (EOM Calc) - Charges are based on the end of the month. The "Max Late Charge" amount is used for past due amounts. For late payments during the month, a per day charge will be calculated based on the "Late Charge Amount" entered.
Per Day Charge After Grace Period (EOM Calc) - Charges are based on the end of the month. The "Max Late Charge" amount is used for past due amounts. For late payments during the month, a per day charge will be calculated on those amounts that were paid after the grace period based on the "Late Charge Amount" entered. The grace period days will not be included in the calculated days.
Per Day Charge - Grace Amount (Daily Calc Additive) - Will calculate the number of days late up to the day the report is run and charge the amount entered in the "Late Charge Amount" for each day. The grace period is not included in the calculation of charges.
This process may be run more than once, the edit list will show the amount of the current calculation which, when posted, will be added to any previous postings. The late charge line for the month in Activity and History will be updated to show the total of the postings dated for the date of the last posting.
For example: If this report is run daily for a late charge of $1.00 per day. The report will show that $1.00 is to be added on to the previous amounts that have already been charged.
Per Day Charge - Grace Amount (Daily Calc Total) - Will calculate the number of days late up to the day the report is run and charge the amount entered in "Late Charge Amount" for each day. The grace period is not included in the calculation of charges.
This process may be run more than once, the edit list will show the total of the charges to date and when posted will update the late charge line in Activity and History with the new posting total.
For example: If this report is run on the 15th of the month with a grace period of 5 and a late charge amount of $1.00. The report will show that a $10.00 late fee is to be charged. When posted the late charge amount charged to date will be updated with the new amount.
Per Day Charge-Grace Time (Daily Calc Additive) - The calculation of late charges will include the grace period with the exception of the day payment is due. The report will reflect the charge amount that is to be added to tenant records.
This report may be run more than once, the report will show the amount that will be added to the tenant's records when posted.
For Example: If this report was run on the 14th of the month and posted and then run again on the 15th with a late charge amount of $1.00 and a grace period of 5, the report will show that $1.00 is to be added to the previous late charge amount showing on tenant records.
Per Day Charge-Grace Time (Daily Calc Total) - The calculation of late charges will include the grace period with the exception of the day payment is due.
The process may be run more than once with the report showing the entire amount that will be charged. When this information is posted, the tenant's Activity and History files will be updated with the new amount.
For Example: The report is run on the 15th. Settings are for a grace period of 5 and a late charge of $1.00. The report will show a late charge of $14.00 which will update tenant records when posted.
Enter the number of days that tenants may pay late without being assessed a late charge. The grace period is used with the "Per Day Charge After Grace Period (EOM Calc)" late charge mode.
Enter the dollar amount to be used in the calculation of late charges.
Enter the dollar amount to be used as the maximum late charge.
Enter a dollar amount to exclude from late charges. Tenants whose balances are at or below the entered amount will not have late charges assessed.
Enter the number of days for the Late Start Override.
Enter a check mark in the box if in Rent Only Mode.
Ceiling rents may be entered for the bedroom sizes listed.
Click this button to update all the communities associated with this area with the data entered in the ceiling rent fields.
Flat rents may be entered for the bedroom sizes listed.
Click this button to update all the communities associated with this area with the data entered in the flat rent fields.
Select one of the following Billing Modes:
Bill Net Rent
Bill Gross Rent/Utility Separate
Bill Gross Rent/HAP Subsidy Separte
Select an Accounting Code to serve as the Utility or Hap Code.
Collection loss information may also be setup in Settings>>Tenant Accounting under the Refund/Loss Setup tab. There is no need to duplicate the collection loss information in an area master unless the area needs different information than is in the Settings file.
If you are not using the Housing Billing Module there is no need to setup these fields.
Enter a company code or leave this field blank.
For example: C001
Enter a receivable group code or lave this field blank.. Receivable codes are setup in the Housing Billing Module.
Enter an accounting code for the collection loss or leave this field blank.
See Also:
Distributed Interest Calculation
Enter or select the number of months the tenant must wait before being eligible to receive interest.
Select one of the following interest modes:
Variable (Dist Total)
Fixed Rate
Variable (Dist Elig)
Enter the interest rate, if applicable.
If the Closing Mode is set to Area Closing in Tenant Accounting Settings then the accounting dates should be entered here. If the Closing Mode is Global Closing or Community Closing these fields may be left blank.
Enter the current month ending date or leave this field blank.
Enter the last statement date or leave this field blank.
Select the appropriate company code for the Section 8 Interface.
If applicable enter the last receipt number used. The system will update the receipt number after a base number has been entered.
Check the Enable Inspection Create on Move-Out box if inspections information is to be created when a tenant move-out is processed.
Enter the following owner information for voucher submission files:
Owner Name
Owner Signed Name
Owner Title
Owner Phone
Enter the following management information for voucher submission files:
Management Agent
Management EIN