Revised:  10/04/2012

Post Tenant Auto-Bills

Go to Activities>>End of Month Processing>>Post Auto-Bills

This program will post the auto-bills to Tenant Activity and History files based on the selection made in this program.

• Auto-bill information should be reviewed before posting by running the Auto-Bill Edit List

• The selections for posting should match the selections entered for the edit list.

• The program will perform a system check and will:

• • Notify the user if Pre Statement Processing has not been run.   Users must run the process in order to proceed with posting of the tenant bills.

  • Notify the user if the Auto Bills have already been posted.

See Also:

• How to do Area Closing End of Month

• How to do Community End of Month

• How to do Global End of Month

• Pre-Statement Processing

• Rent Change Review

• Rent Change Update

• Auto-Bill Edit List

• Print Tenant Statements

• Close Month

Selections

• Select a specific area and leave the community blank to post auto-bills for all communities associated with the selected area.

• Select an area and a community to auto-bills for the selected community

• A community cannot be selected if the area is left blank

• Both the area and community may be left blank to post auto-bills for all area/community combinations

Note:

Some Public Housing Agencies edit and post based on specific area and community combinations.  Please follow your Housing Authorities' guidelines for reviewing and posting.

Area Number

Enter or select an Area Number for the auto-bills.  This field may be left blank to post all areas and their communities.

Community Number

Enter or select a Community Number for the auto-bills.  This field may be left blank.

Effective Date

Enter or select an Effective Date.  This date should match the date used on the auto-bill edit list.  This is the date the auto-bills will post to tenant accounts.

Frequencies to Process

Checkmark one or more of the following frequencies to include in the post. (you may check as many as needed)

• Always

• Monthly

• Quarterly

• Summer Months

• Winter Months

Note:  Summer and Winter boxes may be setup to be checked automatically by month in the Community Master on the Charges tab.

Post

Click the Post button to start the posting process.  As the posting is progressing an informational box such as the one shown below will appear:

When posting is complete, the following Process Complete Informational box will be displayed.

• Click "No" to close the info box without printing the register

• Click "Yes" (recommended) to bring up the Auto Bill Register print dialog as shown below:

1. • Preview and print the register.  Click here for information on printing from within the preview screen.

Cancel

Click the Cancel button to close the program.