Revised:  03/28/2012

Pre-Statement Processing

Go to Activities>>End of Month Processing>>Pre-Statement Processing

Except when in Cash Receipts\Open Item Mode, this program will purge all of the Tenant Activity File and create a new balance brought forward entry in Tenant Activity based on the Last Statement Date entered.

In Open Item Mode, running the Pre-Statement process will clear all transactions and charges that have been paid.  

This process does not affect Tenant History.

Note:

It is recommended that when in Class Mode (found in Settings>>Tenant Accounting>>Cash Receipts Setup>>Cash Receipt Mode), the Tenant Management Snapshot report and the Security Deposit Register be run prior to running Pre-Statement Processing.

The Security Deposit Register should be run for all other modes.

See Also:

• How to do Area Closing End of Month

• How to do Community End of Month

• How to do Global End of Month

• Rent Change Review

• Rent Change Update

• Auto-Bill Edit List

• Post Auto-Bills

• Print Tenant Statements

• Close Month

Parameters

Last Statement Date

The system automatically defaults to the last statement date.  The date may be changed.  The date should either be the last day of the previous month or the first day of the month that is being closed.

The date shown or entered will be the date used as the Balance Brought Forward date in Tenant Activity.

Process

Click the Process button to start the Pre-Statement Process.  When the process is complete an information box will be displayed as shown below:

Click OK to close the information box and close the program.

Cancel

Click the Cancel button to close the program.